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Mad Scientess Jane Expat

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OH NO THEY DIDN'T [20080822|10:52]
Mad Scientess Jane Expat
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I just got an e-mail from HR requesting that I bring in my passport and entry clearance so that they can make copies because they didn't have any on file.

Now, I distinctly remember, when I first started work here, bringing in my passport, having the group secretary make copies of both of those things, both of us signing them, and delivering them to HR. So as far as I can tell, they bloody lost those copies.

Perhaps I shouldn't be too surprised given the propensity of British administrators for misplacing vast quantities of sensitive information.

Poll #1246334 Placing faith in the administration

Should I comply with this request?

Just do it, don't make a fuss.
Yes, but you should write "ATTN: THE INCOMPETENT GITS" before your signature.
Refuse to comply until they tell you what happened to the previous copies.
Set the building on fire.

[User Picture]From: chickenfeet2003
2008-08-22 11:16 (UTC)
I think you have every right to now what happened to the previous copies. They contain sensitive personal information. If someone has lost them you should at least make sure that 'management' knows that its privacy practices are unacceptable.
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[User Picture]From: girl_onthego
2008-08-22 11:40 (UTC)
Absolutely seconded.
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[User Picture]From: girl_onthego
2008-08-22 11:41 (UTC)
Although - I used to get repeated requests like this from the playhouse because some fool didn't realize that my visa WAS my work permit, they would be all, "We need a copy of your work permit" and I'd be all, "Well it's in my passport which you have already copied, PLUS I DON'T WORK THERE ANYMORE!"
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[User Picture]From: nanila
2008-08-22 14:55 (UTC)
Yes, I'm rather bemused that they have no record of my work permit. You know, seeing as they're the ones who issued it to me. o_O
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[User Picture]From: sekl
2008-08-22 16:32 (UTC)
It's within your rights to know what happened to the previous copies. Your manager should also be made aware. HR is made up of people, most just doing their jobs, but at any point you could get an identity thief.

Express your willingness to comply as soon as you know what happened to your sensitive information and see what their response is.
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[User Picture]From: nanila
2008-08-23 13:29 (UTC)
Yeah, I tried, but all I got was a reply saying, "Thank you for your assistance with this matter." Deliberate obtuseness? I think so.
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[User Picture]From: danaid_luv
2008-08-24 07:58 (UTC)
It was a draw between gits & fire...I think we should have been allowed to choose two.

So...the other paperwork, the paperwork with sensitive information is now...gone? *shudders* Hate that. Now I'm leaning toward fire.
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[User Picture]From: nanila
2008-08-26 13:25 (UTC)
I just realized I denied everyone the ticky, too. Naughty nanila.

Yup. On a positive note, it's possible that it simply got shredded. I'll try to find out more when I go over with the new copies.
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[User Picture]From: mysti77
2008-08-24 10:05 (UTC)
Same thing happened to me! Then I brought the copies in and they said they 'found' the copies I gave originally.

I would just bring it in and tell them that they need to find the copies you originally gave them, it contains personal data and goes against the data protection act if they have misplaced them.
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[User Picture]From: nanila
2008-08-26 13:26 (UTC)
That's a good idea. Will follow your wise counsel.
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